Effortless internal communication is vital to any business but without the proper tools, it can be harder to achieve than you might think. That’s where Microsoft Teams comes in; as this comprehensive collaboration platform integrates with the office apps making communication and collaboration a breeze.
Is poor communication hindering your business’ productivity potential?
It’s easy to get complacent when it comes to internal communication. You may think you have it covered, but if you ever find yourself trawling through email threads trying to make sense of things and if misinterpretation and miscommunication is a common feature of your daily office life then you should consider using new communication platforms to make things easier.
Many users of Office 365 like to remain within the familiar territory of the trusty, familiar family of apps: word, excel, Outlook and PowerPoint. However, Office 365 also contains a plethora of other productivity, communication and efficiency-boosting tools that you should make the effort to become familiar with.
Email remains an indispensable communication tool and it will likely remain so for a very long time. It’s not without its flaws however, as keeping track of multiple email threads and managing attachments can be a confusing, and often a time-consuming ordeal. Sending files via email can be a minefield; expect the file type to be changed and say goodbye to the original as it undergoes multiple edits by various individuals throughout your business. It may eventually return to you unrecognisable but hopefully, it won’t have been renamed!
So, what’s the answer? Say ‘hello’ to Microsoft Teams
If you’re an Office 365 user look no further for all your communication and collaboration needs – Microsoft teams have you covered! It incorporates an extensive range of features and its seamless integration with the Office apps means Teams is the only internal communication platform you’ll ever need. Here’s a brief overview of the tools on offer within Teams:
- Instant Messaging. Emails have their place, but when you just want a quick and easy informal discussion with your team they can prove slow and clunky. Teams’ instant messaging capability allows you to chat with your team both on an individual or group basis in real-time – from anywhere, on any device! The user-friendly chat interface makes keeping on top of conversations easy and simplifies the file-sharing process.
- Live Document editing. By taking advantage of Office 365’s cloud capabilities, several members of your team can collaborate on a single document at the same time. This eliminates the risk of files disappearing into the Email abyss and lets you keep an eye on editing as it occurs. You know where your files are always because they never leave your control; they remain in the cloud and can easily be accessed through the chat interface. This means you can view a document at any time without having to send an email asking for it to be sent to you!
- Teams and Channels. ‘Teams and Channels’ are the structures around which you organise group collaboration on the Microsoft teams app. ‘Teams’ are where you gather a group of individuals for collaboration on a certain topic of work. This might be centred around a particular client, a common interest or a business goal. ‘Channels’ are structures that you set up within ‘Teams’ that act as subcategories of the main project. Channels can be set up to focus on very specific topics and you can make them ‘public’ (available to anyone in the Team) or ‘private’ (accessible only to those you choose). These structures make it easy to organise conversations and keep on top of file sharing by thanks to seamless integration with Sharepoint’s file storage architecture.
- Video and Voice Calling. Microsoft Teams’ Voice/Video calling feature is based on the ‘Skype’ platform and allows you to hold virtual meetings with anything from 2 to 250 participants. Ideal for getting the team together for that weekly pep talk!
Struggling to find a solution that fits around your business?
At Cloudscape, we use our extensive experience to deliver custom-fit technology solutions to SMEs in London and the home counties. Technology should serve your business’ aims and aspirations, it shouldn’t be something to mould your operation around. We are experts in Cloud-computing and we know how empowering Cloud Services can be when leveraged correctly, so let us help you tailor Office 365 so that it works for your business and the unique challenges you face. Call us on 0207 952 8123 or send us an email firstname.lastname@example.org.